Core module

Fee management and school accounting software

Manage fee structures, collections, concessions, and school accounting — with online payments through the parent portal.

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admin.edutantra.com/fees
Fee collection Apr – Jun · Term 1
92% collected
Collected 92%
Invoices 340
Pending ₹2.4L
Monthly collection Jan – Jun
Jan Feb Mar Apr May Jun
  • Online payment received Parent portal · Just now
Fee payment received Parent portal · Just now
Overview

What Finance covers

The Finance module handles everything from fee setup to final accounting. Define fee heads and structures by class or program, assign fees to students, generate invoices, and collect payments — online or offline.

Parents pay through the parent portal via payment gateways or bank transfer. Administrators track concessions, record expenses, and maintain a chart of accounts with journal entries for proper financial oversight.

Benefits

Key benefits

Flexible fee structures

Fee heads and structures by class, program, or student — with concessions and per-student discounts.

Online fee collection

Payment gateway integration in the parent portal so families can pay fees anytime, anywhere.

Multiple payment methods

Record cash, cheque, and bank transfer payments. Parents can upload transfer proof for admin verification.

Built-in accounting

Chart of accounts, journal entries, expense tracking, and a financial dashboard — not just fee collection.

Workflow

How Finance works

A clear path from setup to daily use — see how Finance fits into your institution's operations.

  1. 01 Define

    Define fee structures

    Create fee heads and structure fees by class, program, or category.

    • Fee heads & structures
    • Concession rules
  2. 02 Assign

    Assign fees to students

    Generate invoices per student with optional concessions applied automatically or manually.

    • Student fee assignments
    • Invoice generation
  3. 03 Collect

    Collect payments

    Accept online payments via gateway, or record cash, cheque, and bank transfers.

    • Online payments via parent portal
    • Cash, cheque & bank transfer
  4. 04 Report

    Track accounts

    Log expenses, post journal entries, and review the accounts dashboard for financial overview.

    • Expense tracking
    • Chart of accounts & dashboard
Capabilities

Everything included

Fee management

From fee definition to collection and reconciliation.

  • Fee heads & structures

    Define fee categories and structure amounts by class, program, or other criteria.

  • Student fee assignments

    Assign fee structures to individual students and generate invoices automatically.

  • Fee payments

    Record cash and cheque payments. Track payment history per student and invoice.

  • Fee concessions

    Set discount rules and apply student-specific concessions when assigning or invoicing fees.

  • Online payments

    Payment gateway integration lets parents pay fees securely from the parent portal.

  • Bank transfer payments

    Parents upload payment proof; administrators verify and mark fees as paid.

Accounting

School-level bookkeeping and financial reporting.

  • Expense tracking

    Record and categorize school expenses alongside fee income.

  • Chart of accounts

    Set up your accounting structure with accounts tailored to school operations.

  • Journal entries

    Double-entry bookkeeping with journal entries for accurate financial records.

  • Accounts dashboard

    Financial overview with key metrics and summaries for administrators.

Portals

By portal

How administrators, teachers, students, and parents use Finance in their dedicated portals.

Administrator

  • Configure fee heads and structures
  • Generate and manage invoices
  • Record and verify payments
  • Track expenses and run accounting reports

Parent

  • View fee dues and payment history
  • Pay fees online via payment gateway
  • Submit bank transfer proof
  • Download fee receipts and invoices

Student

  • View assigned fees and payment status
  • See fee-related notifications
FAQ

Common questions

Can parents pay fees online?

Yes. The parent portal supports online fee payments through integrated payment gateways, along with payment history and due reminders.

Can we apply fee concessions per student?

Yes. Define concession rules and apply student-specific discounts when assigning fees or generating invoices.

Does Edutantra support double-entry accounting?

Yes. The finance module includes a chart of accounts, journal entries, and an accounts dashboard for financial overview.

Finance demo

Ready to see Finance in action?

Explore fee structures, invoicing, online payments, and accounting reports — aligned with how your institution collects fees.

Request a Demo How onboarding works
  • Fee head configuration
  • Parent payment portal
  • Receipts & accounting
Demo highlights Fees · Invoices · Payments
Fee collection Real-time tracking
Payment received Parent portal · Online